This page houses degree + enrollment verifications, loan deferment, guides to maintain your personal records, and information on ordering your transcripts and diploma.
Connect with the Registrar’s Office
Student Forms
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- 4 Year Planning Worksheet
- Add Course After Add/Drop Week Form
- Approval of Transfer Courses Form
- Change of Academic Plan Form – Undergraduate
- Change of Academic Plan Form – Graduate
- Change of Student Information Form
- Community College Completion Credit Application Form – (CCCCA Form)
- Consortium Exchange Course Authorization
- FERPA Form – Confidential Release of Information to Parents
- FERPA Form – Confidential Release of Information to Third Party
- FERPA Form – Non-Disclosure of Designated Directory Information
- Late Petition for Graduation Form
- Leave of Absence/University Withdrawal Form
- Petition For External Credit Form
- Petition for Late Withdrawal
- Request For An Incomplete Form
- State Seal of Biliteracy Program Form
ORDER YOUR TRANSCRIPT
Benedictine University now offers an electronic transcript request fulfillment process. This process offers advanced security features and improved efficiency to meet our students’ and alumni needs.
- eTranscript – $7.00: Order an official, certified PDF of your transcript. Orders are generally processed within 3-4 business days (allow additional processing time for high volume periods).
- Paper Transcript / Mailed – $12.00: Order an official paper copy of your transcript. Orders are generally processed within 3-4 business days (allow additional processing time for high volume periods).
- Paper Transcript / Mailed with Attachment – $12.00: Order an official paper copy of your transcript with an attachment you have scanned in and uploaded. Orders are generally processed within 3-4 business days (allow additional processing time for high volume periods).
- Paper Transcript / Overnight FedEx – $32.00: Order an official paper copy of your transcript. No P.O. Box addresses allowed. Physical street addresses only. Orders are generally processed in one business day. (Orders placed on the weekends will not be processed until the next business day.)
- Release Transcripts to Family / Friend for Pick Up: We take every precaution to ensure that we do not release confidential academic information to anyone without the permission of the student. If you would like to authorize a friend or family member to pick-up a transcript on your behalf without granting full FERPA authorization, you must fax us (or scan and email) a short letter authorizing the release of the transcripts.The letter must be written by the student, include the student ID number, a copy of a valid ID (i.e. driver’s license, state-issued ID, or passport), the student’s signature, and it must explicitly indicate who will be picking up the transcripts. Each release is only valid for one request. Every subsequent request for a family or friend to pick-up transcripts must be accompanied by an additional letter.
ABOUT YOUR DIPLOMA
Benedictine University provides a free diploma to each student after their graduation.
- We send you a diploma to your mailing address 3 to 8 weeks after graduation
- When you apply to graduate you choose and confirm the name that you want on your diploma
- Clear up any HOLDS because you will not get your diploma if you have a hold
Order a Diploma Replacement or eDiploma Online
- Benedictine University has authorized the Michael Sutter Company as our official diploma vendor (LINK BELOW).
Order a Replacement Diploma
- There is a $25.00 charge for Bachelor’s, Master’s, Doctoral, and Certificate replacements
- Diplomas will be printed and mailed after the degree has been verified and, if applicable, all holds have been removed. Orders are placed weekly and you can anticipate receiving a diploma within 21 days.
- If the name on the diploma request does not match the name on your original diploma, you may be notified by email to provide legal documentation (marriage license, driver’s license, passport, divorce decree, etc.) of your current name
Order an Official eDiploma
- Your Benedictine University eDiploma is a Signed and Certified PDF of your original paper diploma used for easy diploma verification purposes
- The Benedictine University eDiploma has a one-time charge of $10.00
- You will receive your eDiploma within minutes of ordering
- You can then share your eDiploma as often as you need
Diploma Status
- Search the status of your diploma order whether it is your new diploma or a replacement diploma
Enrollment and Degree Verifications
Self-service enrollment partner
Benedictine University has authorized the National Student Clearinghouse to provide self-service enrollment verification certificates and degree verifications. The National Student Clearinghouse follows all federal privacy laws.
Self-Service Enrollment Verification Certificates
All currently enrolled students may obtain a free, printed Enrollment Verification Certificate by following the steps below:
- Click on the Verify Your Enrollment Status link
- Provide the National Student Clearinghouse with your name and birth date
- Select option to print your own Enrollment Verification Certificate, view information on file, view loan deferment notifications that have been sent, or see proofs of enrollment that have been provided to other providers.
This self-printed Enrollment Verification Certificate is considered to be official and can be presented to your employer, health insurance agencies, insurance agencies, housing authorities, consumer product companies, financial institutions (banks) etc. when you are required to provide official evidence of enrollment at Benedictine University.
Information regarding student enrollment is submitted to the National Student Clearinghouse electronically each term. The first verification for the term takes place approximately 3 weeks after the term begins. Graduation data is updated approximately 4 weeks after each graduation date.
Obtaining a Clearinghouse Degree Verify Certificate
Benedictine University has authorized the National Student Clearinghouse to provide degree verifications.
Follow these steps:
- Go to NSC Verification Services
- Click on Verify Now and select Degree or School Certificate
- Enter the name of school, degree received, level, major, year and your personal information
- Click Submit
- Enter payment information
Most Verification Service requests are confirmed instantly as a PDF. When enrollment is not verified it is due to one of the following reasons:
- Record requested may predate Benedictine University’s electronic records therefore more time is required to research the record
- Incorrect information was entered when the request was submitted
- Student has a privacy block on the record
- Benedictine University has placed a HOLD on the record
- Benedictine University did not send the record to the NSC
These requests will be sent to Benedictine University for verification on the next business day and the National Student Clearinghouse will send you a notification when the PDF is available for download.
You may contact the National Student Clearinghouse by:
- Phone: 703.742.4200
- FAX: 703.318.4058
- Web: http://studentclearinghouse.org/
- Email: [email protected]
- Mail: National Student Clearinghouse
2300 Dulles Station Boulevard. Suite 300, Herndon, VA 20171
Loan Deferment
What is a Loan Deferment?
Benedictine University participates in the National Student Clearinghouse, located in Herndon, Virginia. Several times each academic term, the university submits a report of students’ enrollment status to the Clearinghouse which, in turn, supplies verifications of enrollment to loan servicing agencies.
We, along with most loan servicing organizations, participate in the Clearinghouse’s paperless deferment process. With this process, no paper forms need to be completed by either students or schools–the student simply calls his or her servicer to request a deferment. The servicer then posts a deferment to the student’s account after the student’s verbal order is matched against the Clearinghouse electronic data verifying in-school (at least half-time) status.
If your lender does not participate in this process and needs a deferment form completed, bring the form to the Office of the Registrar (or email a signed and scanned copy to [email protected]. Once our staff signs the form, we return it to the student who sends it to the Clearinghouse. They will confirm your enrollment has been sent to your lender.
Benedictine University does not provide this information directly to the lending agencies. If you registered late or had an exception processed to your term registration, this information may not be reported until our next Clearinghouse submission.
Please note, loan deferment is based on enrollment in classes. It is NOT based on graduation, taking an incomplete in a class, leave of absence from one’s program, nor pending the completion or defense of a masters/ doctoral thesis. Deferment eligibility stops when classes conclude or the day that a student drops below half-time student status.
If you receive a collection letter from a servicer, you should:
- Call your lending agency to see if they received a deferment from the Clearinghouse after they sent you the collection letter.
- If after calling your servicer, it still appears that your deferment was not processed, call the Clearinghouse at 703-721-4200. A Clearinghouse representative can verify the date they received the deferment form, when the deferment was certified, when your enrollment status was certified, and to which servicers your deferrable status was reported.
- If an emergency exists (e.g. you are being threatened with default), the Clearinghouse can intervene on your behalf by faxing another enrollment certification to your servicer. Further, it will work with your servicer to ensure that the form is processed on a high-priority basis.
Maintaining Personal Records
To change your current address or phone number:
Fill out the Change of Information Form and submit to [email protected].
To change your name:
If you are changing your name, you must fill out the change of information form and submit it to our office. All name changes must be accompanied with a valid legal document for the name change (i.e. court document, marriage certificate, or divorce paperwork). Name changes after degree conferal will only be reflected on the transcript and not the diploma.