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The Benedictine University Student Handbook provides community and individual expectations. Various offices and departments will also supply guidelines. A failure to abide by your Responsibilities and any University Policies and Procedures will be resolved through the Student Life Conduct Process. The Handbook explains the process as an educational tool to maintain a safe environment and instilling responsibility of the individual.
In addition to the Student Handbook, the Academic Catalog and website provides a valuable resource to guide you through your student life at Benedictine University. The University reserves the right to implement changes at any time. All changes are applicable to all students when and as announced. Reasonable attempts to communicate changes will be made and proposed changes to policies and procedures can be submitted to the Associate Vice President for Student Life.
PROFILE OF BENEDICTINE UNIVERSITY AT SPRINGFIELD
University is accredited by the Higher Learning Commission and a member
of the North Central Association.
The institution holds membership in the Federation of Independent
Illinois Colleges and Universities, has full recognition from the
Illinois Board of Higher Education and is certified by the State
Approving Agency for Veterans’ Education.
The information and provisions in this handbook are not to be considered final, nor do they constitute a contract between the student and the Institution. The Institution reserves the right to change any procedures, provisions, or requirements contained herein at any time and as the institution deems necessary.
Benedictine University is an Affirmative Action and Equal Opportunity institution in programs, activities, services and employment regardless of race, color, religion, sex, age, sexual orientation, marital status, national or ethic origin, disability or veteran status.
Benedictine University dedicates itself to the education of undergraduate and graduate students from diverse ethnic, racial and religious backgrounds. As an academic community committed to liberal arts and professional education – distinguished and guided by its Roman Catholic tradition and Benedictine heritage – the University prepares its students for a lifetime as active, informed and responsible citizens and leaders in the world community.
Benedictine University is a Catholic
University in the Benedictine Tradition that Provides a Values-Centered
Liberal Arts Education Enriched by Our Excellence in Science.
Benedictine University at Springfield is grounded in the spirit of the founders who based their lives and work on St. Benedict’s Rule for Monks, written in the early sixth century. The University continues to build its educational life and efforts on the same values that have aided all Benedictine men and women in living a fulfilled life:
HISTORY OF THE INSTITUTION
Benedictine University at Springfield has its roots in the founding of Springfield Junior College (later to become Springfield College in Illinois) in 1929 by the Ursuline Sisters. The Ursuline order dates back more than 470 years ago to Brescia, Italy where St. Angela Merici established a new kind of religious life for women who dedicated their lives to God and the service of others outside the monastic walls. This company, placed by St. Angela under the patronage of St. Ursula, spread throughout Europe and eventually the new world.
The Ursulines established a strong identity as educators and founded communities and schools throughout North America. Their schools reflected five centuries of Ursuline tradition expressed in a commitment to truth, respect for the uniqueness of each individual; providing programs that reflect the importance of the development of the whole person; recognizing the importance of every person’s talents and gifts; a spirit of willing service and generous hospitality; and supporting every person’s search for God and chosen faith tradition.
After serving the Springfield community as a two-year institution for nearly 75 years, Springfield College in Illinois partnered with Benedictine University in 2003 to bring Benedictine programs and services to the Springfield area. Benedictine University, founded in 1887 as St. Procopius College by the Benedictine monks of St. Procopius Abbey, is guided by its Roman Catholic tradition and Benedictine heritage that closely mirror the values of Springfield College’s Ursuline founders. The partnership between Springfield College in Illinois and Benedictine University evolved and expanded, culminating in a decision in 2009 to establish Benedictine University at Springfield as a four-year institution offering a full range of academic programs. Benedictine University at Springfield also provides a wide range of athletic opportunities for its students through membership in the National Association of Intercollegiate Athletics (NAIA). Today, Benedictine University at Springfield prepares students to excel as lifelong leaders and learners in both their scholarly disciplines and professional fields of study.
OUR CATHOLIC HERITAGE
Benedictine University at Springfield is guided by the Roman Catholic intellectual tradition and the tenants of “Ex Corde Ecclesiae,” the Apostolic Constitution on Catholic Universities.
The Roman Catholic intellectual tradition – which extends back to the age of the Fathers of the Church, the monasteries of the Middle Ages and the eventual rise of the universities – emphasizes the worth and dignity of each person; the solitarily of the human race and the social nature of human existence, which is oriented toward God and not limited to this life; the goodness of creation; and the interconnectedness of truth and the compatibility of faith and reason in the search for truth.
In fidelity to that tradition, the University is committed to investigating questions that address the ultimate purpose of life; to the dialogue between religious and secular cultures; and to the promotion of ecumenical, inter-religious and cross-cultural understanding. This type of education is designed to broaden and deepen a person’s vision of reality, to help all understand the dignity and uniqueness of each human person and at the same time to place an emphasis upon the demands of freedom and social responsibility. Benedictine University encourages openness to all reality, acceptance of truth wherever it is found and the personal effort to integrate learning as a basis of wisdom for life.
The University also adheres to the guidelines set forth for Catholic Universities in “Ex Corde Ecclesiae”. In this declaration, Pope John Paul II identified four characteristic that distinguish every Catholic university as Catholic: a Christian inspiration not only of individuals but of the university community; a continuing reflection in light of the Catholic faith upon the growing treasury of human knowledge to which the university seeks to contribute by its own research; fidelity to the Christian message as it comes to us through the Church; and an institutional commitment to the service of the people of God and of the human family in their pilgrimage to life eternal, the journey which gives meaning to life.
The policies and procedures of academic nature are also located in the academic catalog.
Students are members of the academic community and, as such, are guaranteed freedom of inquiry. The academic community in its teaching and scholarly life, is committed to a reverence for truth and a desire to search after it, to instilling the principles of critical thought and to maintain an atmosphere of reasoned discourse.
ACADEMIC APPEALS OF GRADES
A student may appeal a final course grade only on the grounds that:
At all levels of review, the burden of demonstrating that a grade should be changed rests with the student.Grade appeals must be initiated within 60 calendar days after the end of the course term for which the grade in question was reported. If a student believes that the final grade is incorrect, the student should first contact the instructor to discuss how the final grade was determined. If this informal conversation does not resolve the situation to the student's satisfaction, the student can then file a formal, written grade appeal in the following sequence.It is recommended that students considering filing a formal appeal should first meet with their academic advisor and/or the Dean of Student Affairs so that they clearly understand the formal, written appeal process and associated deadlines.
ACADEMIC HONESTY POLICY
The following is an excerpt of the academic honesty policy for Benedictine University at Springfield. Contact the Dean of Academic Affairs Office for a full text copy of the policy.
The search for truth and the dissemination of knowledge are the central missions of a university. Benedictine University at Springfield pursues these missions in an environment guided by our Roman Catholic tradition and our Benedictine heritage. Integrity and honesty are therefore expected of all University students. Actions such as cheating, plagiarism, collusion, fabrication, forgery, falsification, destruction, multiple submission, solicitation, and misrepresentation are violations of these expectations and constitute unacceptable behavior in the University community.
Though there is no formal honor code at Benedictine University at Springfield, students are expected to exhibit academic honesty at all times. Self-respect is fundamentally a commitment to personal integrity and individual wellness. Those who are committed to personal integrity show a willingness to be accountable for their own actions. Violations against academic honesty are always serious and may result in sanctions that could have profound long-term effects. The final responsibility for understanding the Academic Honesty Policy of the institution, as well as the specific policies for individual courses normally found in syllabi, rests with students. If any doubt exists about what constitutes academic dishonesty, students have the responsibility to talk to the faculty member. Students should expect the members of their class to be academically honest. If students believe one or more members of the class have been deceitful to gain academic advantage in the class, students should feel comfortable to approach the faculty member of the course without prejudice. A student has the right to appeal a sanction. In all instances, the appeal process begins with the faculty member of the course. Written documentation must accompany an appeal explaining why the student finds the decisions made by the faculty member unsatisfactory.
Responsibility and Authority of the Faculty
In the classroom, faculty members are responsible for establishing an environment that promotes honest and ethical behavior. Faculty members will utilize the course syllabus as a vehicle for informing students about the Academic Honesty Policy. Faculty members should also explain course-specific rules and consequences, which will be included in the syllabus. Emphasis should be placed on educating students on proper academic techniques for work, study, authorship, and test taking. Faculty members are responsible for filing the Academic Dishonesty Report Form with supporting documentation within ten business days to the Office of the Dean of Academic Affairs. A copy of the Academic Dishonesty Report Form will also be delivered to the student.
The following actions are viewed as violations of the Academic Honesty Policy. Beyond these specific violations, any action expressly forbidden in a course syllabus will be treated as a violation of this policy. The syllabus for a course will detail specific actions encouraged, permitted, and forbidden in that course. Discussions between faculty members and students on this topic are healthy and encouraged.
Violations of the Academic Honesty Policy will be reported to the Office of the Dean of Academic Affairs. Along with a verbal warning, the following are consequences a student may face for academic dishonesty:
There are two types of academic recognition for students who earn at least a 3.5 semester GPA with at least a ‘C’ in each course:
ACADEMIC PROBATION AND DISMISSAL
The Academic Standing Committee (ASC), comprised of faculty, staff and administration meet at the end of the fall and spring semesters to review the academic progress of enrolled students. Students who fail to maintain a Grade Point Average (GPA) of 2.0 or higher after the first or following semesters are placed on academic probation. If a student does not earn a semester GPA of 2.0 after being on probation, the student can be placed on continuing probation if they have shown academic responsibility or can be academically dismissed from the institution. Students who are being considered for dismissal speak to the Academic Review Board to discuss how they will change their habits to ensure academic success. Students must prepare a typed statement explaining why they were not academically successful, and how they will plan for academic success in the following semester. After this hearing, the ARB will privately discuss the student’s statement and will notify the student of their decision at the hearing. The ARB will consider a student’s cumulative GPA, semester GPA, the likelihood of student success and the students written explanation and plan for academic success. Students can either be placed on continued probation or be dismissed. Students who are dismissed have a right to appeal to the Dean of Academic Affairs. The Dean of Academic Affair’s decision is final.
CLASS ATTENDANCE - TRADATIONAL STUDENTS
at all classes and laboratory sessions is required and essential to
helping ensure academic success. However, each instructor may establish
specific attendance policies, which are stated in the syllabi. The
student is responsible for knowing the attendance policy for each course
An illness or emergency does not necessarily excuse the student from class, however it is the students’ responsibility to be proactive in notifying their professor of absences.
The Director of Athletics will provide faculty with a list of students absent from classes when they represent the Institution at official functions, including athletic events. In all instances of class absence, students have the responsibility for timely completion of all course requirements. Poor attendance may have negative Financial Aid implications.
Official absences are absences due to school-sponsored events (athletic competitions, department organized field trips, attending conferences, presenting papers, etc.) and are considered excused absences. Students should contact instructors prior to event/function for coursework assignments and etc.
CLASS ATTENDANCE - ADULT STUDENTS
programs courses are highly accelerated and students will need to take a
great deal of responsibility for their own learning outcomes.
Attendance is required in each class meeting for the full period of
time. Any absence must be due to extraordinary circumstances and will
require documentation for it to be considered excused. Documentation
must be provided immediately in order to determine what, if any,
accommodations are reasonable or possible. Class attendance will
directly impact your final grade, and each undocumented absence will be
considered unexcused and will result in a 20% reduction in the final
grade for the course.
Due to the accelerated nature of these courses, should you experience a medical condition which prevents you from attending any class(es), appropriate medical documentation must be provided immediately so it may be determined what, if any, accommodations are reasonable or possible.
Final official Benedictine grades and unofficial transcripts can be accessed online via BenU Connect. Grades can be viewed and printed by using the directions given below. Students can print a grade report for insurance purposes or other verification reasons. If courses are in progress or not yet graded, the grade will appear as ‘IP’. The In Progress grade does not impact the grade calculation.
Grading is by letter (A–F) with numerical quality point equivalents. See the University Catalog for details. The system of grading, quality points, is described as follows:
To view your grades, you must first set up a password:
To view your grades:
1. Go to Student Login Page
2. Click on BenUConnect
3. Login by using your username/ID (ex: b1234567) and your password
4. Click My BenU
5. Enter username/ID and password
6. You will navigate the following directions by using a blue box on the left hand side of the page.
Graduation honors are awarded to undergraduate students who have achieved cumulative grade point averages for Benedictine University course work as follows: 3.9=4.0 – summa cum laude, 3.75-3.89, magna cum laude, 3.5-3.74, cum laude. Students who enter the University and do not complete at least 55 credit hours by graduation are not eligible for ‘Latin Honors’ however those who have met the GPA requirements (3.5 or higher) will be recognized ‘With Honors’. The institution uses grade point averages earned after the fall semester prior to a student graduating when determining graduation honors.
The Bachelor Degree is awarded upon completion of a minimum of 120 semester credit hours of which at least 55 semester hours at a four-year regionally accredited college/university.
Bachelor Degree candidates must meet entrance requirements and have a cumulative GPA of 2.0 (C) or higher, as major program requires. A minimum of 45 semester hours, including twelve 200+ level semester credit hours in the major field, must be from Benedictine University.
All students must
complete and file an Application for Graduation with the Registrar. Once
the Application for Graduation is filed, a graduation audit will be
conducted to verify that a student has fulfilled all the necessary
requirements to be eligible for graduation. A graduation fee is assessed
to each graduate regardless of participation. Forms can be picked up in
the Registrar’s Office or the Advising Office. Students who graduate in
December are eligible to walk through the May ceremony.
If graduation applications are not received by the appropriate deadline, a $25.00 fee will be assessed in addition, an appeal will need to be made to the Registrar. Duplicate diplomas are available for a $25.00 fee.
incomplete may be requested by a student for a course in which she or
he is doing satisfactory work, but, for illness or other circumstances
beyond the student’s control, as determined by the instructor, the
required work cannot be completed by the end of the semester.
To qualify for an “I” grade, a minimum of 75% of the course work must be completed with a grade of “C” or better, and a student must submit a completed Request for an Incomplete form to the Registrar’s Office. The form must be completed by both student and instructor, but it is the student’s responsibility to initiate this process and obtain the necessary signatures. The request must include a plan for completion of the work, approved by the instructor, and must state the reason for the delay in completing the work.
Arrangements for this “I” grade must be made prior to the final examination. One may not receive an “Incomplete” in a semester in which he or she is already on academic probation. An “I” is a temporary grade. Failure to complete the course work and obtain a final grade within 180 days from the end of the term in which the “I” was received will result in the “I” automatically becoming an “F” grade. Request for Incomplete forms are available in the Registrar’s Office.
For courses taken at Benedictine University, undergraduate students, both degree seeking and students-at-large, may repeat a course in which they received grades of W, D, or F no more than two times. Students may not repeat any course in which they receive a grade of C or better. When a course is repeated for credit, the earlier earned grade remains on the student’s permanent record and will appear on all transcripts. Only the last enrollment and earned grade will be used in computing the cumulative grade point average and awarding of credit. If a student wishes to repeat a course originally taken at Benedictine University and in which an earned grade was received, the repeat must be a course at Benedictine University. A repeat may not be by independent study or by study at another institution. The Academic Standing Committee may provide exceptions to this policy. An earned grade is a grade of A, B, C, D, and F.
Students who have graduated may not repeat a course for credit in which they earned a grade of A, B, C, or D previously. A student who has graduated may only audit a course in which they previously earned credit.
All official transcripts of academic records are issued by the Registrar’s office. Requests must be made in writing and must contain positive identification in the form of student identification number and birth date. A fee of $5, payable in advance, is charged for each transcript. Rush transcripts are available for requests made in person for a $15 fee. No student who is indebted to the University in any way will be issued a transcript (official or unofficial) until the office concerned clears the debt. The University does not issue nor certify copies of transcripts from other institutions. Transcript request forms are available in the Student Accounts Office, the Registrar’s Office and online at www.ben.edu/springfield.
THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Benedictine University maintains an educational record for each student who is or has been enrolled at the University. In accordance with the Family Educational Rights and Privacy Act of 1974, as amended, (hereafter “Act”) the following student rights are covered by the Act and afforded to all eligible students:
Each of these rights, with any limitations or exceptions, is explained in the University’s policy statement. Benedictine’s Registrar may provide directory information in accordance with the provisions of the Act without the written consent of an eligible student unless it is requested in writing that such information not be disclosed. The items listed below are designated as Directory Information and may by released as to any student for any purpose at the discretion of the University unless a written request for non-disclosure is on file:
Category I: Name, address, telephone number, dates of attendance, class
Category II: Previous institution(s) attended, major field of study, awards, honors, degree(s) conferred
Category III: Past and present participation in officially recognized sports and activities, physical factors of athletes (height and weight), date and place of birth
Current eligible students may prohibit general disclosure of this Directory Information by notifying the Registrar’s Office in writing, within 10 calendar days after the first scheduled class day of each fall term. Benedictine University will honor the request for one academic year only; therefore, the student must consider the consequences of any decision to withhold any category of Directory Information. Regardless of the effect upon a student, the University assumes no liability that may arise out of its compliance with a request that such information be withheld. It will be assumed that the failure on that part of a student to request the withholding of Directory Information indicates the student’s consent to disclosure.
ATHLETIC PARTICIPATION – ACADEMIC ELIGIBILITY AND STATUS
Benedictine University at Springfield certifies its student athletes are in compliance with NAIA eligibility rules. To be eligible to represent Benedictine University at Springfield in NAIA intercollegiate athletic competition, a student-athlete must satisfy each of the following requirements:
Campus Ministry provides a variety of opportunities for spiritual growth and development for the students, faculty and staff, with an emphasis on Catholic faith and practice. All members of the University are encouraged to share their own faith and traditions with the campus community.
The mission of Benedictine University supports the value of community service and encourages active participation in outreach opportunities coordinated by Campus Ministry
and other campus organizations. Volunteering even one hour per week makes a positive difference for agencies, individuals, families and even animals in the surrounding community. The Campus Ministry office will be happy to match your interests and talents with volunteer opportunities that conform to the mission and values of Benedictine University.
The Mission of the University is to prepare its students for a lifetime as active, informed and responsible citizens and leaders in the world community. We recognize students who share in this vision through student awards and recognition programs, including:
STUDENT ORGANIZATIONS AND ACTIVITIES
Involvement in an organization during your collegiate career can help you build confidence, learn skills, make career decisions, build friendships, and develop leadership qualities.
Extracurricular activities are an important part of student life on campus. Coordinated through the Student Affairs Office, a variety of student groups and organizations are recognized. Students are encouraged to pursue their individual social, literary, athletic, or cultural interests through these extracurricular programs. Participation is one of the best ways to meet other students and develop organization, time management, and communication skills outside the classroom. Student organizations are encouraged to become involved in the community through service or other outreach activities.
If an established organization does not interest you, consider starting a new campus organization. Any group applying for campus recognition must submit a written proposal to the Dean of Students. Organizations must be recognized to request funding from student activity fees and to use campus facilities. The following information must be submitted to the Dean of Students
The Dean of Students must approve completed petitions before the group will become a recognized organization.
ADDITIONAL CAMPUS LIFE OPPORTUNITIES
fitness center offers a variety of options for strength and aerobic
training and activities and is available to all members of the campus
community at no charge. The staff are trained to help you utilize all of
the equipment available to maximize your results.
We offer our students, faculty and staff opportunities to participate in intramural sports events. Competitive sports held in the past include foosball, pool, flag football, basketball, volleyball, and dodge ball. Seasons are scheduled to last from one day to several weeks, depending on the sport and student participation. See The Pit Staff for more information.
Studies show that students living on
campus are more satisfied and have a better chance for success in their
academic careers. Dormitory and apartment style campus housing is
available for students without children. Mueller Hall is a
co-educational residence hall that offers 26 rooms for upper-classmen.
The hall boasts single and double rooms with carpeted bedrooms, private
bathrooms and immediate access to the campus cafeteria. Hanlon Hall is a
female residence hall that offers 27 single rooms with a lavatory in
each room. Mueth Hall offers male students 13 rooms – a limited number
have semi-private bathrooms. Dockson Plaza offers apartment style
housing with furnished kitchens and living rooms for upper-classmen and
is open to men and women. All facilities include common rooms, free use
of the laundry facilities, free cable and free access to wireless
internet. Students may reserve rooms by placing a housing deposit and
signing a housing contract. For more information about campus housing,
please contact the Resident Manager at 217-717-9263.
Student Activity Council
The Student Activity Council is a volunteer student run organization that is primarily responsible for the promotions of campus activities and events for the students, faculty and staff.
The purpose of Student Government is to represent the traditional student body and provide an example of leadership and involvement in the community, school and decision making process. Meetings are open to all students, however only representatives may vote. Representatives are elected every semester and are required to have completed at least one semester at on campus with a minimum grade point average of 2.0. For more information on the organizations listed above, please see the Dean of Students.
STUDENT STATEMENT OF RIGHTS AND RESPONSIBILITIES
The University reserves the right to implement changes at any time. All changes are applicable to all students when and as announced. Benedictine University is both a Catholic and an academic community dedicated to the advancement of learning and committed to a philosophy of mutual tolerance and respect. Benedictine University is a community of people with distinct backgrounds: ethnic, racial, cultural and religious. We are also a community with a variety of roles: faculty, staff and student. Despite these differences, we are a community with a common interest in creating an environment which encourages the growth and development of all people. We understand that such an education consists of both classroom work and the full experience that university life can provide. To promote such a learning environment, the University provides a Statement of Responsibilities and a set of policies each student accepts while a member of the Benedictine community, which may be Lisle, Springfield, Mesa, Moser, Cohort or on-line. Current local, county ordinances and state law will apply to all community members.
University attempts to establish a climate which encourages the
assumption of responsibility by students for their individual and
collective actions with minimum regulation. It shall be the
responsibility of each student to comply with the appropriate standards
of conduct and decorum befitting members of an educational community.
The activities enumerated below constitute major violations of
University rules, regulations, policies, and standards of conduct and
shall be subject to disciplinary action. A student attending a
University-sponsored function off campus is subject to the same
standards of conduct as those expected on campus. Because Benedictine
University is located within a community, any Benedictine University
student who has been involved in violating civil or criminal laws also
may be subject to University judicial proceedings. Violations of local,
state or federal laws, or regulations on campus may also result in the
filing of criminal charges.
We are encouraged to develop a sensitivity to and an awareness of your environment by formulating and accepting a personal code which is compatible with the code of the community of which you are a member; that is, the Benedictine Community. This means that you must analyze your motives, study your impulses, accept responsibility for your behavior and discover the freedom and limits of that freedom as a community member. When a student becomes a member of the Benedictine University community, that student agrees to abide by all University policies and to accept four responsibilities: to one’s education to self, to colleagues and community, and to the University. The following sections detail responsible activities and also list actions that are prohibited by University policy.
Statement of Responsibilities
are encouraged to develop a sensitivity to and an awareness of your
environment by formulating and accepting a personal code which is
compatible with the code of the community of which you are a member;
that is, the Benedictine Community. This means that you must analyze
your motives, study your impulses, accept responsibility for your
behavior and discover the freedom and limits of that freedom as a
community member. When a student becomes a member of the Benedictine
University community, that student agrees to abide by all University
policies and to accept four responsibilities: to self, to colleagues and
community, to the University and to one’s education. The following
sections detail responsible activities and also list actions that are
prohibited by University policy.
I. Responsibility to One’s Education
To ensure a comprehensive and authentic education, the student is responsible for planning his/her academic program and progress, and for evidencing academic performance with honesty and integrity. Intended learning cannot be evidenced if one misrepresents the work of others as his/her own. While the University encourages students to assist one another (e.g. tutoring; group projects), the student is accountable for work submitted to meet his/her requirements. Faculty members and advisors are available to assist the student in program planning and in academic achievement. The student has accountability for meeting course, degree and graduation requirements. Academic Policies and procedures related to academic courses and programs can be found in the respective Undergraduate Catalog and Graduate Catalog. The student uses and continues to follow the catalog which includes the term of degree entry.
II. Responsibility to Ourselves
To engage fully in the pursuit of an education, one must treat oneself with respect. This means many things, but such self-respect is fundamentally a commitment to personal integrity and individual wellness. Those who are committed to personal integrity show a willingness to be accountable for their own actions. They conduct themselves honestly, thoughtfully and consistently with the values of the community. In addition, they strive for comprehensive personal health. In doing so, they avoid practices which harm the body and the mind such as excessive consumption of alcohol or the recreational use of drugs. They endeavor to develop self-esteem and feel called to live in ways that exhibit leadership, ethics and values. All students will be required to pursue their academics to the best of their abilities (studying and attending classes). Students may lose their privileges (housing, parking, etc.) if they do not maintain their commitment to their course work.
All forms of dishonesty including cheating, plagiarism, knowingly furnishing false information to the institution and forgery, alterations or use of institutional documents or instruments of identification with the intent to defraud are prohibited.
III. Responsibility to Colleagues and Community
To allow others to engage fully in the pursuit of their own education, one must treat other members of the University community with respect. To do so involves a commitment not only to refrain from conduct that harms, but also to engage in the conduct that makes the community a better place for all to live and learn. Only the individual can accept the duty to act affirmatively. The University is committed to an environment that encourages such a duty, and it sets forth the following policies to guide conduct concerning classmates and other members of the community.
IV. Responsibility to the University
To assist the University in offering the finest education possible, one must treat the University campus and the University resources with respect. Such respect involves stewardship of community assets through responsible use, as well as refraining from damaging or misusing University facilities and resources. The following is prohibited:
Disciplinary and Counseling Records Procedure
Information from student disciplinary or counseling files is considered a confidential, educational record and is not available to unauthorized persons on campus. To comply with federal law, as well as for reasons of confidentiality, disciplinary records/files may not be released to anyone off-campus unless under legal compulsion or in cases where the safety of persons or property is involved. A student’s disciplinary record/file may only be reviewed by the student within the confines of the Benedictine University campus and the guidelines designated by the appropriate University administrator, generally the Associate Vice President of Student Life and Services. Only the student and authorized persons may have access to such records. The University will take all reasonable steps to ensure that the confidentiality of student educational records is maintained. Any questions concerning the student’s rights and responsibilities under the Family Educational Rights and Privacy Act should be referred to the Office of the Registrar.
Conflict Resolution Procedures
A failure to abide by your Responsibilities and any University Policies and Procedures will be resolved through the campus resolution procedures. Many times misconduct can be resolved informally, but situations may require a more formal procedure. The procedure is grounded in the concept of fairness and impartiality, thereby supporting the values of our community by addressing misconduct in a constructive and positive way. Community members are notified that a report with their name has been filed.
Any member of the University community may file reports. After an incident report is filed, an investigation will be conducted by the Dean of Students. If University action is warranted, a student will receive a phone call and/or e-mail to their student e-mail account notifying them that a conversation is required. The following options will be considered by the Student Life’s Office. The student will have seven business days to schedule a meeting with the Dean of Students regarding the charge(s).
The following options will be considered in disciplinary and conflict resolution:
Incidents may be resolved through mediation—a voluntary, private and informal process.
Two kinds of hearings are possible: an administrative hearing and panel hearing. Hearings can be used to resolve minor disciplinary matters or more serious matters, i.e. those that may result in a student being suspended or dismissed from the University or residence halls (not limited to theft, dangerous weapon possession, misuse of fire protection equipment, sexual assault, illicit use of drugs and repetitious misconduct).
Appointed University Officials, including the Dean of Students and Residence Life Staff (not including Resident Assistants), and Hall Governing Board may conduct an administrative hearing.
The Dean of Students will train community members (students, staff and faculty) to act as hearing panel members.
The following provides the basic Hearing Process. Students are expected to obtain further details if they attend a hearing. The hearings will follow appropriate procedures to ensure a fair process. The parties will have the opportunity to present any facts to substantiate the claim, including witnesses.
Hearings will proceed in the absence of a respondent who was given proper notice, who does not request a postponement and who does not attend the hearing. No parent, guardian, legal counsel or person outside of the University community is allowed to appear at the hearing, except if criminal proceedings are occurring simultaneously.
To ensure a fair process, parties may request community member’s assistance in preparing for and participating in the investigation and hearing process. Students, faculty or staff who agree to assist and/or attend the hearing with the party, but not to speak at the hearing, shall provide such assistance. In the event a party is unable to locate someone to act in this capacity, they may request the assistance from the Associate Vice President of Student Life and Services. Upon reaching a decision, the administrator, or Hearing Panel will inform the Associate Vice President of Student Life and Services in writing of the decision reached. The administrator or Hearing Panel will, in addition, be responsible for assigning a remedy in the event it finds that a violation of the Statement of Responsibilities or of a University policy has taken place. Consideration of a student’s entire disciplinary record at Benedictine University will be taken into account when designing an appropriate sanction.
A student may appeal a decision made by a hearing concerning the finding of a violation or the remedy imposed within five days of notification of a decision. To do so, the student must deliver a typewritten explanation of the grounds upon which the appeal is made to the Associate Vice President of Student Life and Services. The burden of demonstrating an inequity in the hearing or remedy shall lie with the student. The final decision will rest with the Associate Vice President of Student Life and Services Office. A diversion of these procedures, unless it results in significant prejudice to a party, shall not invalidate these proceedings.
Sanctions are defined and imposed as follows:
* This document does not and cannot include all information that may lead to sanctions. The most up-to-date document will be on file with the Associate Vice President of Student Life and Services Office for review. Students will be notified of significant changes in policies and/or procedures via their student e-mail account.*
The University reserves the right to suspend a student on an interim basis when circumstances and facts indicate that the student’s continued presence on the campus constitutes an unreasonable danger of harm or injury to institutional property, the student involved or others. Students may also be suspended on an interim basis while undergoing judicial resolution by University or by civil authorities.Involuntary Withdrawal
A student may be subject to involuntary withdrawal from the University or from the residence halls, if it is determined that the student is suffering from a mental illness, and/or engages (or threatens to engage) in behavior which poses a danger of causing physical harm to self or others; engages in behavior which would cause property damage, impedes the lawful activities of others or disrupts the community.
STUDENT SERVICES & RESOURCES
Dean of Students Office: 217-717-9227
The Dean of Students serves as the chief student advocate. Advocacy and referral are provided to students who may need assistance with personal and academic problems or concerns and provides information on other resources and services available on campus. Benedictine gives its students the opportunity to participate in our many student activities and organizations. Whatever your interests, we have many opportunities for you to get involved.
ACADEMIC ADVISING-TRADATIONAL STUDENTS
The Undergraduate Advising Center serves as a source of academic information and support for new and returning traditional students. Academic advisors provide information about the university’s curriculum, policies, procedures and expectations. This not only fosters academic success, but allows students the opportunity to become proactive in terms of their education. Students are assigned an academic advisor who will work with them throughout their academic career at Benedictine University at Springfield.
ACADEMIC ADVISING ADULT PROGRAMS
Each student is assigned an advisor for academic counseling and for guidance in planning academic work. While advisors are available to assist students in all aspects of academic planning, students are responsible for knowing and meeting degree requirements and for identifying courses that are required by their intended program of study. Students in the ABLE adult accelerated program will initially meet with an advisor, and are encouraged to continue meeting with their advisor to register for future classes. Students in the ABLE adult accelerated classes may fax or email their registration requests to their advisor, or they may schedule appointments to meet with their advisor, or come in person and sign the registration form. The student’s name, address and student ID number should be provided when registering by fax or e-mail. Students in the Cohort Program will be assigned to an advisor, but are not required to meet with advisors. Cohort course enrollment is handled by the advisor, but enrollment requests for additional courses may be emailed to the advisor, or students may schedule appointments to meet with their advisor, or come in person and sign the registration form. The student’s name, address and student ID number should be provided when registering by e-mail. Students in the adult accelerated programs will be able to access their course syllabi two weeks prior to the start of classes. All students are highly encouraged to meet with an advisor.
Benedictine University is a member of the NAIA and competes as a member of the Independent Conference. The intercollegiate program offers Baseball, Cross-Country, Golf, Basketball and Soccer for Men and Cross-Country, Golf, Soccer, Softball, Basketball, and Volleyball for women. Cheerleading is a non-sanctioned activity. The athletic department recruits ‘student-athletes’ – athletes who are first students. Within the department, the athletic staff and coaches work to develop athletic, social, and leadership skills in a competitive environment.
The Benedictine University Library strives to provide the resources & services for all of your academic and research needs. Providing access to over 10,000 journals (in 120 databases), 200,000 books and eBooks, study space and helpful librarians 7 days a week, we are here to assist you in person and online.
All students must obtain an official photo identification card. This ID card will contain a library bar code that will allow students to check out material from the Becker Library, as well as other community libraries in Springfield. Cards may also be used to purchase items at the Cafeteria and Dog House. See the Resource Center for details. Identification cards should be acquired during the first week of class. Students are responsible for making sure that they obtain an ID card. Students will be charged a $5 fee for replacement of lost cards.
BOOKSTORE – MBS DIRECT
Benedictine University at Springfield works to make books as accessible and affordable as possible. To that end, Benedictine University has created a partnership to provide an online bookstore for our students.
Books are listed by academic program – ‘Traditional’ refers to common day-time classes, ‘Adult Accelerated’ refers to evening classes, and ‘Graduate’ refers to graduate level programs. Clicking the appropriate program will provide a list of appropriate textbooks for your session or semester.
Campus Ministry provides students with a variety of activities and programs for volunteerism and community service, spiritual development and social justice. The Sacred Heart Chapel is located in Beata Hall. Catholic Mass is offered on campus at scheduled times. Ecumenical prayer services are available as well.
The Benedictine University Campus Police Department works to provide resources that ensure a safe campus environment and improve the quality of life within the University Community. The department is staffed by state certified police officers, with the same authority as municipal police and county sheriffs, including the power of arrest, who provide a full range of safety and security services. University Police can assist with by providing escorts to vehicles, access to locked vehicles, battery jumps and other services.
CAMPUS DINING SERVICES
A selection of meals sandwiches and snack foods are offered through our campus dining room in Mueller Hall and at the Dog House in the Student Lounge. Mueller Hall dining room serves lunch Monday through Friday and dinner Sunday through Thursday. Breakfast is available in the lower level of Dawson Hall for board students. Students can go to the cafeteria between 2:00 – 4:30 for made to order options as well. Students can purchase meals or individual items using cash, debit or credit cards or, more conveniently, by purchasing flex dollars to deposit on their Ben Card. Flex Dollars can be purchased from the Student Accounts Office or at the campus card center page. Weekly menus and catering can be found on the University website at www.ben.edu/springfield.
CAREER DEVELOPMENT/INTERNSHIP PLACEMENT
Career Development offers both career planning and job search assistance to all students and alumni/ae. Career Development Staff can assist with all aspects of career development including choosing a major, deciding on a career path, writing a resume, locating internships and field placements, conducting a job search, preparing for interviews, assistance finding employment opportunities, and preparing for graduate school.
Internships encourage students to develop professional skills in their chosen career field while providing them with the valuable work experience needed in an economically competitive work world. Internships can either be non-credit or credit bearing. Complete an application with career development if you are interested in participating in an internship.
COUNSELING – THE STUDENT ASSISTANCE PROGRAM
The Student Assistance Program (SAP) provides highly confidential and professional services to students who are experiencing personal problems. The goal of the SAP is to help students identify the nature of their problems and locate community resources that can assist in resolving them. The SAP can help students with family and relationship issues, alcohol and drug problems, stress management, adjustment issues, money problems and many more. Students can utilize the SAP services free by calling 744-2255. Counselors are available by phone 24 hours a day, or students can set up appointments between the hours of 8:00 am and 5:00 pm Monday through Friday.
This department is responsible for the computing, networking, audio/visual and email needs of the campus. Computer labs provide students access to Windows-based computers and a variety of academic support software. Each PC connects to the campus-wide local area network and the world wide web.
INTRAMURAL SPORTS/FITNESS CENTER
The campus fitness center is located in the lower level of Angela Hall, below the gym and offers students the opportunity to develop and maintain their physical health and supports a healthy lifestyle. The fitness center offers a variety of free-weights and machines and aerobic options for students to use, coordinates intramural sports, and organizes fitness classes based on student interest.
PARKING AND PARKING PERMITS
Student parking is available for students in the lot at the corner of Sixth and Keys streets and at 7th and Keys. Some residence halls also provide parking. Free parking permits, obtained from the Resource Center must be displayed on student vehicles parked in the parking lot or on roads adjacent to the campus. Parking is also available on the streets near campus however, Fifth and Sixth streets are designated “Snow Emergency Routes,” and cars may not be parked on them during declared snow emergencies. Handicapped parking is available throughout campus for those students who have an appropriate state-issued tag or license plate. Vehicles parking at any time in unauthorized areas can be ticketed and possibly towed away at the owner’s expense. Tickets can be issued by campus police to vehicles that are illegally parked in campus parking lots. Tickets issued by campus police must be paid in the Student Accounts Office. Unpaid tickets will result in a hold on academic records. State and Local law enforcement personnel also have the authority to issue parking citations.
Should a student and/or employee want to leave their vehicle over break, they must contact Campus Police prior to the break to register their vehicle and receive instructions for parking. Should the driver fail to contact Campus Police, the vehicle will be considered abandoned and subject to towing.
Any vehicle which appears to be abandoned – flat tires, broken windows, and/or has not been moved in two weeks or more – will be considered abandoned. The University will contact the owner of the vehicle by phone or certified mail to inform the owner that their vehicle is on the ‘abandoned car’ list. If there is no response within two weeks, the vehicle will be turned over to the Sangamon County Zoning Office. This applies to vehicles with a parking permit. Those without a parking permit will automatically be turned over to the Sangamon County Zoning Office and will be subject to towing.
Improperly parked vehicles are ticketed by the Campus Police Department and the ticket cost is added to the violator’s account. You will be issued a ticket for the following violations:
The physical plant is responsible for grounds keeping, building maintenance, and housekeeping which includes repair, lock and key maintenance, painting, electrical support, routine cleaning, classroom cleaning, carpet cleaning, landscaping, tree maintenance, sidewalk and parking lot maintenance, snow removal and event set-ups.
Postage stamps are available in the Dog House. Residential students are assigned a mailbox upon their arrival to campus. Packages too large to deliver will be held in the mailroom and students will be notified for pick-up. Mail is delivered Monday – Friday, excluding any national holidays or days the University is closed.
The responsibility of the Registrar’s Office is the compilation and maintenance of permanent academic records for each student enrolled at Benedictine University at Springfield — the courses taken, grades received, grade point averages, academic standing, and the evaluation of external credit.
The Registrar’s Office is responsible for all academic records including input of final grades, evaluation of external credit (including military, CLEP and AP exams), certification of degrees, enrollment certification for loan agencies, insurance companies, etc. (including Good Student Discount certifications), processing transcript requests and updating student information.
Benedictine University at Springfield maintains and operates residences halls as an integral part of academic life, as educational experiences are not solely contained in the classroom, laboratory or library. The residence halls provide an opportunity for students to combine academic life with social development. Students must establish and test their own values develop social skills, determine priorities and learn to organize their time. Daily living with others encourages the development of a cooperative attitude, respect for individual rights and a sense of group responsibility. As a result, the residence halls develop diverse communities which meet the needs of its members both individually and collectively, create attitudes and develop skills necessary to progress towards the realization of those conditions which make up a healthy community. Residence Life also provides creative social and educational programing activities for residents to enjoy monthly.
The Resource Center is your one-stop shop for academic support services. Disability Services, tutoring, study skill workshops and a computer lab are all
available through the Resource Center. Staff are ready to assist students with their academic concerns and needs. The Resource Center also coordinates and provides an on-line tutoring system called Smart Thinking. Students must have a valid ben.edu email address to utilize this service. Students can also get assistance with D2L through the Resource Center.
The University is committed to complying with the Americans With Disabilities ACT (ADA) and Section 504 of the Rehabilitation Act. We strive to provide individuals with disabilities reasonable accommodations to participate in educational programs, activities and services. Students with a documented permanent or temporary disability requiring accommodations should contact Disability Services as early in the semester as possible. Accommodations are based on each individual’s documentation and circumstances. Some of the more common services granted are: Extended testing time; Separate
and quiet testing space; Note taking assistance. Disability Services works with students, faculty and other campus personnel in a cooperative and confidential effort to find appropriate solutions to each individual’s special needs.
STUDENT ACTIVITIES AND DEVELOPMENT
Student Activities and Development creates opportunities for students to get involved in campus life by planning activities and events for the student body. The office also offers student development opportunities including leadership training, orientation planning and orientation mentor training.
ALCOHOL AND DRUG ABUSE POLICY AND PREVENTION INFORMATION
The University will provide educational programs discussing prevention and education of alcohol and other drugs and their effects. Additionally, the institution provides confidential counseling services to students who are experiencing alcohol or drug abuse problems. For more information about counseling services or to set up an appointment, call 744-2255, see the Associate Vice President of Student Life and Services, the Residence Life Manager or talk to your academic advisor. No alcohol can be possessed or consumed in Benedictine University housing areas. Illegal use, possession or distribution of alcohol or other drugs leading to prosecution by city, county or state officials can result in legal sanctions as well as fines and/or incarceration. In addition, students found to be in possession of illegal drugs may be jeopardizing their access to financial aid resources.
Alcohol in any dosage
can impair judgment, coordination and mental functioning, leading to
potentially harmful situations for the person using alcohol and those
around them. Statistics show that alcohol abuse is involved in a
majority of violent behaviors on college campuses, including rape,
vandalism, fights, and driving under the influence. Continued use can
cause deterioration of vital organs. Use and abuse of other drugs also
leads to impaired judgment and severe depression. Prolonged use of a
chemical agent can lead to permanent damage to the human body.
AMERICANS WITH DISABILITIES ACT (ADA)
Benedictine University and Springfield College offers individuals with fully documented disabilities reasonable accommodations to support full participation in educational programs and events, university activities, and student services. Students who wish to receive accommodations are required to contact the Resource Center to request accommodations. All information regarding requests and self-disclosure are handled with the strictest of confidentiality.
In the event of
unsafe driving conditions, or other extreme weather conditions that may
make classroom attendance dangerous or unhealthy, the campus may close.
In the event of closings, a decision will be made by 6:30 am for daytime
classes and 4:00 pm for evening classes. Notice of closings will be on
the main-line auto answer message and reported on local media outlets.
If the campus does not close but a student feels road conditions are
unsafe or that you are unable to attend due to weather prohibitions, the
student is responsible for informing their instructor and for
completing any missed work. A directory of faculty phone extensions and
email addresses is available on the website.
Cellphones must be turned to vibrate or turned off during all classes and laboratories. Failure to respect the rights of other students with repeated offenses will result in disciplinary action. It is disruptive to your professors and classmates when you take calls, text, or engage in social media during classes and you may be asked to leave classes when using your phone during class.
CHANGE OF NAME AND/OR ADDRESS
If your permanent (home) address changes at any time during your enrollment , it is essential that you notify the Registrar’s Office (D110) personally and fill out the appropriate form. You may also email the registrar’s office with your updated information. Please make every effort to keep us informed of your current mailing address and telephone. Following your graduation, please inform the Advancement Office of all address changes so you will receive the alumni newsletter. Residential students are responsible for having mail forwarded from their campus address to their home address when they move out of their rooms.
CHANGE OF STUDY POLICIES
Academic Procedures - Change of Major/Minor
When a student wishes to change or declare a major/minor, the student must complete the Change of Major form. The change must be approved by an advisor.
Academic Procedures – Registration
Each semester a period is set aside for registration for the next semester. All students are required to meet with their academic advisor and receive their advisor’s approval to register. All students must be in good standing with their financial accounts prior to registering for classes.
Student Academic Standing - Satisfactory academic standing for all students is a 2.00 cumulative G.P.A. as determined at the end of each semester (or other designated grading period). Students who do not achieve satisfactory academic standing will be placed on academic probation or dismissed for poor scholarship.
Course Load - The normal full-time course load is 15 semester hours. If enrolled for less than 12 semester hours, students are considered as part-time, with the tuition rate per semester hour.
Add/Drop Procedure: Please check the academic calendar for specific add/drop dates.
CHILDREN ON CAMPUS
It is our express policy to be sensitive to the diverse needs of all students. In the interest of assuring a non-disruptive learning environment for all students, students’ minor children are not permitted on campus unattended. Children are not permitted in classrooms during classes or in the Resource Center.
Payment of Tuition/Fees
Tuition and fees are incurred at the time of registration. It is important to note that the billing statement is only a reminder of a payment due and that all payments are expected by the due date regardless of whether a statement is received. If you are nearing a payment due date and have not received a statement, please contact Student Accounts, 217-718-5006 for assistance to determine the amount due and to verify our records of your mailing address. Your tuition balance can also be viewed through your ‘My Ben U’ account. Tuition is due seven (7) calendar days after the first day of class. Payments made by personal check, business check or online by ACH will be subject to a 14 day hold to allow for clearance of funds. This hold will not be lifted until 14 days have passed, regardless of your scheduled registration date. Any holds on your account must be satisfied before registration for the upcoming term will be allowed. If you have questions regarding an outstanding balance or a financial hold on your account, please contact Student Accounts at 217-718-5006.
All financial obligations, including graduation fees, must be settled prior to pick-up of cap and gown.
Acceptable methods of payment include Cash, Cashier’s Check, Money Order, Visa, MasterCard or Discover only. Personal checks will no longer be accepted to remove holds prior to commencement.
Tuition and fees are incurred at the time of registration. Payment of tuition, fees and housing charges is due seven (7) calendar days after the first day of class.
A. Payment in Full-remit payment to:
Benedictine University at Springfield
Student Accounts Office
1500 North Fifth Street
Springfield, IL 62702
University at Springfield accepts cash, personal checks, cashier’s
checks, and money orders, Visa, MasterCard and Discover. Students may
view and pay their accounts online at MyBenU via BenUConnect at Student Login.
B. Monthly Payment Plans
Benedictine University at Springfield has partnered with Sallie Mae to provide interest- free monthly payment options through the TuitionPay Plan. Students may create budgets to manage their tuition costs annually or per term/semester. Students may enroll online at SallieMae TuitionPay or call (800) 635-0120 to speak with a TuitionPay consultant. Be sure to have your estimated expenses ready when you call or visit the Web site. If your budget changes at any time (increase/decrease in financial aid, increase/decrease of tuition charges or fees), please contact TuitionPay to adjust your payment plan accordingly. Please note that if the budget amount does not equal your balance due to Benedictine University at Springfield, a financial hold and late payment fee may apply.
C. Employer Tuition Reimbursement
a fee of $30, students can arrange with Sallie Mae’s TuitionPay, a
single payment plan due at the end of the term (plus a grace period)
with proper documentation from their employer. Documentation of your
approval in your employer’s tuition assistance plan must be submitted to
the Student Accounts Office prior to enrolling in this plan. An updated
copy of the policy must be submitted every Fall term/semester
thereafter. Students may fax this documentation to Student Accounts at
(217)528-9871. Each term, the student will be responsible for enrolling
in the appropriate employer reimbursement plan through TuitionPay’s
website. If the student’s enrollment
changes after the initial set up of this plan, the student must contact
TuitionPay to request either an update to the plan amount or in the
case of withdrawal from the school, removal of the plan. Due to new
regulations, the Student Accounts Team is no longer able to act on the
student’s behalf to add or adjust payment plans through TuitionPay.
Please note that tuition is due in full according to the deferred due
date specified by TuitionPay regardless of when individual employers
reimburse their employees.
**Failure to meet Options 1, 2 or 3 by payment deadline will result in a late payment fee of $100 and a financial hold placed on the student’s account.**
WITHDRAWAL AND REFUND POLICY
OFFICIAL WITHDRAWAL AND REFUND POLICY
Students who withdraw after the first week of class will receive a “W” on both the grade report and the transcript. Students who do not withdraw properly will receive the letter grade of “F”.
All drops must be done using in coordination with the advising office.
A. Notifying the instructor that you want to drop a course does not officially withdraw a student from a course.
B. Non-attendance in a course will not constitute a drop.
C. Students who do not officially drop a course will be financially responsible for the entire cost of the course.
ADDITIONAL WITHDRAWAL INFORMATION-ADULT STUDENTS
8 Weeks – ON-CAMPUS
Last Day to Drop-11:59 p.m. on the day before the 2nd class meeting Last Day to Withdraw-11:59 p.m. on the day before the 7th class meeting.
8 Weeks – ONLINE OR HYBRID **ALL ONLINE COURSES OFFICIALLY BEGIN ON MONDAY**
Last Day to Drop-11:59 p.m. on Sunday before the 2nd Monday Last Day to Withdraw-11:59 p.m. on Sunday before the 7th Monday.
*Students are financially responsible for the classes in which they are registered for unless the proper drop procedure is followed. It is the student’s responsibility to notify their advisor in writing to drop or withdraw from a course or to withdraw from the university. Non-attendance in a course will not constitute an official drop.
5 Weeks – ON-CAMPUS
Last Day to Drop-11:59 p.m. on the day before the 2nd class meeting
Last Day to Withdraw-11:59 p.m. on the day before the 5th class meeting
5 Weeks – ONLINE **ALL ONLINE COURSES OFFICIALLY BEGIN ON MONDAY**
Last Day to Drop-11:59 p.m. on Sunday before the 2nd Monday Last Day to Withdraw-11:59 p.m. on Sunday before the 5th Monday
10 Weeks – ON-CAMPUS
Last Day to Drop-11:59 p.m. on the day before the 2nd class meeting Last Day to Withdraw-11:59 p.m. on the day before the 9th class meeting
10 Weeks – ONLINE **ALL ONLINE COURSES OFFICIALLY BEGIN ON MONDAY**
Last Day to Drop-11:59 p.m. on Sunday before the 2nd Monday Last Day to Withdraw-11:59 p.m. on Sunday before the 9th Monday
5 Meetings Over 10 Weeks
Last Day to Drop-11:59 p.m. on the day before the 2nd class meeting Last Day to Withdraw-11:59 p.m. on the day before the 5th class meeting
*Students are financially responsible for the classes in which they are registered for unless the proper drop procedure is followed. It is the student’s responsibility to notify their advisor in writing to drop or withdraw from a course or to withdraw from the university. Non-attendance in a course will not constitute an official drop.
Courses that have a condensed meeting schedule will have no refund available after the first class meeting.
Return of Title IV Funds Policy
Financial aid recipients who withdraw before completing at least 60 percent of the semester will be subject to the Return of Title IV Funds Policy prescribed by the United States Department of Education according to the Higher Education Amendments of 1998.
The number of calendar days attended is divided by the total number of calendar days in the semester, excluding breaks of five days or more. The official withdrawal date is used for the calculation. In the case of unofficial withdrawals, the mid-point of the semester is used as the withdrawal date, unless a later date can be documented. Returns are made through 60 percent of the semester.
The portion of unearned financial aid is returned to the appropriate federal programs as follows:
The student will be responsible for any balance due as a result of the required return of funds. This may occur after a student has received credit balance funds, and later withdraws, officially or unofficially. Examples of the Return of Title IV Funds Policy calculation are available in the Financial Aid Office.
Because much financial aid is granted on the basis of need, students must file a Financial Aid Form (FAFSA—Free Application for Federal State Aid). All students must reapply for financial aid each year. Financial aid includes merit-only awards and scholarships.
LOST AND FOUND
items found on campus should be reported to the Chief of Campus Police
in Beata Hall. Lost items will be held for a period of 30 days. After 30
days, these items may be discarded. Items left in campus housing after
students have moved out will be held for 3 days before the items become
campus property and can be discarded.
Benedictine University does not discriminate in its admission policies, programs or activities; educational policies; scholarship and loan programs; athletic and other University administered programs or employment practices and programs on the basis of age, religion, sex, disabilities, race, color, national and ethnic origin. In addition to meeting fully its obligations of nondiscrimination under federal and state laws, Benedictine University is committed to maintaining a community in which a diverse population can live and work in an atmosphere of tolerance, civility and mutual respect for the rights and sensibilities of each individual, regardless of difference in economic status, ethnic background, political views or other personal characteristics and beliefs.
The University is also committed to providing all of its students, faculty, staff and visitors with reasonable access to its programs, events and facilities. To this end, and in compliance with the American With Disabilities Act of 1990, the University has made and continues to make modifications to its facilities and programs so as to provide access for those individuals with disabilities. If a person believes they have been a victim of discrimination or harassment or for further information and assistance, they may contact the Associate Vice President of Student Life and Services.
COMPLIANCE WITH FEDERAL NON-DISCRIMINATION REGULATIONS
On-campus grievance procedures for alleged violations of the non-discrimination regulations are the same as those employed for challenging violations of the Family Education Rights and Privacy Act of 1974.
HATE CRIME POLICY AND PROCEDURES
A hate crime is classified by law as a felony offense and is in direct violation of the University non-discriminatory policies. Therefore the University, in addition to processing hate crimes in accordance with the law, may simultaneously proceed with internal investigatory and adjudicative processes as defined by our handbook. A person commits hate crimes when by reason of the actual or perceived race, color, creed, religion, ancestry, gender, sexual orientation, physical or mental disability or natural origin of another individual or group of individuals, he commits assault, battery, aggravated assault, misdemeanor or criminal damage to property, criminal trespass to property, mob action or disorderly conduct, and/or harassment by telephone.
A person who has been a victim of a hate crime may report the crime to the Benedictine University Police Department, a residence hall staff member, the Associate Vice President of Student Life and Services, health/counseling office or an outside community agency. Those who report a hate crime will be advised of the importance of preserving evidence which may be necessary to provide proof for prosecution. Hate crimes will be reported to the Benedictine University Police Department. The University will support services for persons who have been victims of hate crimes. Staff will serve in an advocacy role and help refer individuals for appropriate medical, police, judicial and counseling assistance. Upon request, assistance will be provided in changing academic schedules and living arrangements.
When criminal charges are
filed, judicial procedures will begin against the student. The alleged
misconduct of a student will be subject to review through formal hearing
procedures, both the accused student and the victim will be afforded
the opportunity to present relevant information, be accompanied by a
support person from the Benedictine community, and be apprised of the
results of the hearing. In the event the accused is found in violation,
the entire range of sanctions outlined in the Student Handbook may be
considered, including, but not limited to, no trespass status to certain
campus locations, no contact with the victim, probation suspension or
dismissal from the University.
POSTERS AND ANNOUNCEMENTS
Unless the flyer or posting is created by a University office or division, all flyers and postings on campus must first be approved by the Student Affairs Office. Upon approval, the flyer will be stamped with an expiration date but should represent the Department and the University on the flyer. Individuals with approved postings on campus will be responsible for removing the postings upon their expiration. Upon approval, a list of posting restrictions will be provided. Flyers that do not represent a University Office/Department or that do not contain the ‘approved’ stamp from the student affairs office will be subject to removal without notice.
In an effort to respect the rights of all students, faculty and staff on campus, smoking of any kind is prohibited inside all buildings on campus, including campus housing. For students who choose to smoke, receptacles are located outside building entrances. All smoking materials should be extinguished properly before disposal. State law requires that smokers remain at least 15 feet from building entrances while smoking.
STUDENTS CALLED TO ACTIVE MILITARY DUTY
The institution will individually work with any enrolled student who is called to active military duty to address the academic and financial implications of withdraw. Please see the Associate Vice President of Student Life and Services if you are called to active military duty.
The institution does not provide health insurance coverage for students and is not liable for injuries sustained while participating in campus events. Additionally, we do not provide insurance on items lost, stolen or damaged on campus property. Students interested in obtaining insurance may inquire in the Business Office for third party providers. All international students and all student athletes must show proof of health insurance. Athletes will not be permitted to begin practice in any sport until they have shown proof of health insurance coverage and have submitted a current physical.
TECHNOLOGY ACCEPTABLE USE POLICY
The institutions computer system is for student, staff, and faculty use only. Computer systems, including all related equipment, networks, and network devices (specifically including internet access) are provided for the processing of information and educational pursuits. Unauthorized access or use of this computer system may subject violators to criminal, civil, and/or administrative action. All information on this computer system maybe intercepted, recorded, read, copied, and disclosed by and to authorized personnel for official purposes, including criminal investigations. Access or use of this computer system by any person, whether authorized or unauthorized, constitutes consent to these terms.
Public Computer Access Rules and Regulations
SAFETY & SECURITY
Benedictine University at Springfield, Campus Police, utilizes an Emergency Dispatch center 24 hours a day. Call (217) 306-8031 when reporting non-life threatening emergency.
You may also request any of our departments services which include:
above number can also be utilized for reporting all after hour
emergency building/maintenance issues. (i.e. heat/water issues, etc.) Remember to call 911 for all Life Threatening Emergencies.
Safety and Health Factor – Fire Protection Facilities and Procedures
Fire alarms and extinguishers are designed for the protection of lives and property. Any student who misuse or vandalizes fire protection equipment, intentionally makes a false report of a fire to the local fire department, or who falsely activates a fire alarm system shall be subject to termination of residency and/or suspension from the University, and referral to civil law enforcement authorities. All residents must evacuate the building when a fire alarm sounds. Everyone must cooperate with the residence hall staff, Public Safety & Campus Police officials and fire personnel. Those who fail to cooperate will be subject to disciplinary action that may include termination of residency.
Fire Emergency Procedures Reaction - Should you discover a fire RACE:
Safety and Health Factor – Faculty/Staff Actions
When a fire alarm is activated, personnel from Campus Police and Campus Services will assist with evacuation, turn off gas and electrical service to the area, fight fires to the extent of their capability, and facilitate efforts of the Springfield Fire Department.
On small fires that appear controllable, use a nearby fire extinguisher to combat the fire and remember PASS:
Faculty and staff should assist those with disabilities in exiting the building and ensure to the extent possible that other occupants know to evacuate. If time permits, faculty in science laboratories should shut off the lab gas valves prior to evacuating the building. After evacuating a building, move to a clear area at least 500 feet away from the building. Help keep roads, fire lanes, hydrants and walkways clear for emergency vehicles and crews. If you become trapped in a building during a fire; stay near the floor where the air will be less toxic. Shout for help at regular intervals to alert emergency rescue crews of your location. Remain calm. Do not panic.
EMERGENCY PREPAREDNESS GUIDE
We take the safety and security of our campus, our students, our faculty and staff, and our visitors very seriously. This guide has been designed to provide you with practical knowledge that will be helpful before, during and after emergencies.
We encourage you to read this guide and keep it handy.
For 9-1-1 calls, building addresses are:
Dawson Hall: 1500 North Fifth Street
Weaver Science Wing: 1500 North Fifth Street
Angela Hall: 1425 North Sixth Street
Hanlon Hall: 6th and Eastman
Mueth Hall 5th and Eastman
Mueller Hall: 541 East Black
Brinkerhoff Home: 1500 North Fifth Street
MENTAL HEALTH EMERGENCIES
In the event of overtly threatening behavior constituting an immediate threat to self or others, call 911.
In non-emergency situations, refer students to the Student Assistance Program at (217) 744-2255 and notify the Dean of Students at 217-717-9227.
VIOLENT CRIME IN PROGRESS
If exiting the building is possible:
All bomb threats are to be taken seriously. Call Campus Police or 911 immediately.
If you receive a bomb threat by telephone, remain calm, write down the caller’s exact words and note the time of the call. If possible, check for caller ID information. Ask the caller:
Building Evacuation Procedures
Leave your building immediately when an alarm sounds or if you are instructed to do so by authorized emergency personnel or campus official.
Even if you were not in your building when it was evacuated, go to your evacuation meeting site so you will be accounted for. If you are required to leave the building immediately but are unable to (because of a physical disability, injury or obstruction):
EVACUATING PERSONS WITH DISABILITIES
Instructors and supervisors should be proactive and be aware of people who will need assistance.
In the event of a major utility failure during regular business hours, go to a safe location and notify the Physical Plant Staff at 217-718-3522. After 4:30 or on weekends or holidays call 217-306-8035.
All campus buildings are equipped with a weather radio which broadcasts news of severe weather watches and warnings.
WEATHER CLOSING INFORMATION
During emergencies, BU crisis communication protocol calls for speedy notification of emergency responders and all members of the campus community. The various communication resources that can be used in a given situation include:
Broadcast Voicemail Subscribe by contacting Information Technology
Broadcast e-mail All students, faculty & staff are subscribed through their University account.
Web site www.ben.edu/springfield
Springfield Emergency Sirens
EAS (Emergency Alert System) The national system which supersedes the Emergency Broadcast System and is jointly administered by the FCC, FEMA, and the National Weather Service and which broadcasts emergency alerts via radio and television.
For general and emergency updates, go to http://www.ben.edu/springfield
SEXUAL ASSAULT POLICIES
Sexual Assault is any type of sexual activity that is unwanted by someone to whom you have not given your consent. A sexual assault may include the use of physical force, threats or intimidation. Sexual assault is a crime and will not be tolerated by any members of the campus community, including students, faculty, staff and visitors.
Victims of sexual assault are encouraged to seek help immediately. Dial 9-1-1, contact the Associate Vice President of Student Life and Services or notify your resident assistant if you are a victim of sexual assault. Victims from the campus community may also contact our counseling services at 744-2255, or an independent agency such as the Prairie Center Against Sexual Assault at 217-744-2560. In all cases of sexual assault, it is important to preserve evidence for potential criminal hearings. At the student’s request, the Administration will provide assistance in changing class schedules or living arrangements if possible.
The administration will begin an investigation on campus after criminal charges have been filed. The accuser and accused will have the opportunity to speak on their behalf, and invite one person to join them to act as a character witness and for moral support. Both parties will be notified of the hearing results. If the accused is determined guilty he/she is subject to all possible disciplinary actions available including no contact with the victim, probation, monetary fines, mandatory counseling, suspension or dismissal. All hearing proceedings will be held in a confidential manner.
If the victim opts against filing criminal charges, he/she is encouraged to get any and all assistance necessary for physical and mental recovery. The Student Assistance Program is available to assist in this process and can be reached at 217-744-2255.
DISCRIMINATORY AND SEXUAL HARASSMENT POLICIES
The University believes that all employees and students should be able to work and learn in an educational environment free from discriminatory harassment. Harassment of any person or group of persons on the basis of race, color, national origin, religion, gender, sexual orientation, age, and disability, veteran’s status or other protected status, as those terms are defined by applicable state and federal laws, is a form of discrimination specifically prohibited and not tolerated in the Benedictine University community. Any employee, customer, student, vendor or other affiliated person who violates this policy will be subject to disciplinary action up to and including permanent exclusion from the University or termination in the case of employees.
Harassment is expressly forbidden and includes unwelcome conduct (verbal, written, graphic or physical) directed against any person or group of persons because of the individual’s or group’s protected status. The University will not tolerate harassing conduct that affects tangible job benefits, that interferes unreasonably with an individual’s work performance, or that creates an intimidating, hostile, or offensive working, educational or learning environment. To succeed personally and academically, an individual must be able to live free from unnecessary emotional stress caused by others. Physical or emotional harassment will not be tolerated in an academic community. Therefore, it is the policy of Benedictine University that all students, employees and student staff should be able to enjoy and work in an educational environment free from harassment and intimidation. Harassment and intimidation includes conduct (oral, written, graphic or physical). Harassment of any person or group of persons on the basis of ability, sexual orientation, age, beliefs and values, economic class, ethnicity, gender, personal experience, national origin physical appearance, race, religion, social status, and veteran’s status as those terms are defined by applicable state and federal law, is a form of discrimination specifically prohibited in the University community. Harassment of any person, discriminatory or not, is not tolerated. Additionally, no person shall exhibit behavior that harms or threatens to harm another person or another person’s property. Any student who violates this policy will be subject to disciplinary action up to and including permanent removal from the residence hall community and evaluation of employment or student status. Sexual harassment deserves special mention.
Unwelcome sexual advances, requests for sexual favors, and other physical, verbal or visual conduct based on sex constitute sexual harassment when:
CAMPUS SECURITY AND CRIME REPORTING
The staff works to provide a safe environment for all members of the campus community. An emergency post is located in the main parking lot. In the event of an emergency, push the emergency button on the post. The emergency posts are connected to a central security surveillance system that will dispatch a member of campus police to the post as soon as possible. Campus safety provides evening patrols on a daily basis. The Institution cannot be held responsible for lost or stolen items.
All members of the community can contribute to campus safety. To ensure your safety and the safety of your guests and fellow members of the community, please remember the following points:
Any alleged crimes occurring on campus or in the immediate surrounding area must be reported to the Chief of Campus Police. Victims of crimes on campus are also encouraged to notify the Springfield Police Department. Administration, in compliance with the Jeanne Cleary Act of 1974, will collect and submit all crime information to the Department of Education as well as the campus community.
ALCOHOL AND OTHER DRUG VIOLATION DISCLOSURES
According to the Higher Education Amendment of 1998, nothing in the General Education Provisions Act of 1965 shall be construed to prohibit an institution of higher education from disclosing, to a parent or legal guardian of a student, information regarding any violation of any federal state, or local law, or any rule or policy of the institution, governing the use or possession of alcohol or a controlled substance, regardless of whether that information is continued in the students’ educational records if:
Given this amendment, as well as the understanding that unlawful possession and use of alcohol and controlled substances are not conducive to an educational community and learning, the institution has implemented a policy of parental notification with the following guidelines. Parents may be notified:
The complete text
of the Drug-Free Schools and Communities Act, the Alcohol and Other Drug
Notification and Policy, and the DFSCA Biennial Review, are available
for inspection in the office of the Associate Vice President of Student
Life and Services.
ATHLETIC PROGRAM PARTICIPATION RATES AND FINANCIAL SUPPORT DATA
This report details the number and gender of athletes who participate in Benedictine
University athletic programs and the costs associated with each sport. Requests for this report should be directed to the Director of Athletics.
AVAILABLE FINANCIAL ASSISTANCE
A full list and description of all available federal, state, institutional, and private need-based and non-need-based assistance programs is available in the Financial Aid Office.
JEANNE CLEARY CAMPUS SECURITY REPORT
Benedictine University is in compliance with the Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act, as amended in 1998. This federal law mandates the timely annual disclosure of information about campus crime and security policies. All current students and employees will automatically receive information regarding the report by October 1. Prospective students and employees may request a copy of the report through the Office of the Associate Vice President of Student Life and Services. A copy of the report is available at the Campus Police page and in the Office of the Associate Vice President of Student Life and Services.
COMPLETION AND GRADUATION RATES
Statistical information on the completion and graduation rate of our students is available in the Registrar’s Office.
FFEL/DIRECT LOAN DEFERMENTS FOR PEACE CORPS OR VOLUNTEER SERVICE
Loan deferments are available for students who join the Peace Corps or become involved with specific volunteer services. Information about these deferment options is available in the Financial Aid office.
Information regarding policies and procedures can be found in the Student Handbook and the Catalog. Specific questions should be directed to the appropriate office or the Associate Vice President of Student Life and Services.
FEDERAL TRADE COMMISSION’S RED FLAG RULE
The Federal Trade Commission’s ‘Red Flag Rule’ requires institutions that are creditors to develop a written identity theft prevention program designed to detect the warning signs – or ‘red flags’ – of identity theft in day to day operations of the University. By proactively identifying red flags, the University will be better equipped to spot suspicious patterns when they arise and take steps to prevent the issue from escalating into identity theft.
Benedictine University, its staff and any creditors whom may be working with the University take appropriate steps such as asking authenticating or challenge questions and verifying account information. The Red Flag Rule covers all employee or student accounts, loans and payment plans for debts owed to the University that involve multiple transactions or multiple payments and are administered by the University.
ILLINOIS DOMESTIC VIOLENCE ACT: RIGHTS OF VICTIMS
Battery is a crime. Any person who hits, chokes, kicks, threatens, harasses or interferes with the personal liberty of another person has broken the law. Victims of domestic violence have the right to be protected from further abuse, neglect, and exploitation and may press criminal charges against the abuser.
Domestic violence is a learned pattern of behaviors used by one person in a relationship to control the other person. The partners may be married or not, gay or lesbian, living together, separated or dating.” (excerpt from the Illinois Domestic Violence Act)
The violence can be criminal and includes physical assault, sexual abuse and stalking. The violence takes many forms and can happen all the time or once in a while. If you are in an abusive situation, you are urged to seek help. For on-campus resources refer to the following resources:
Illinois Coalition Against Domestic Violence (877) 863-6338
Sojourn Shelter 217-726-5100