GRADE INFORMATION FOR ALL DEGREE PROGRAMS
Formal grade reports are issued to the student upon completion of each course. Grade reports indicate the course completed, credits received and grades assigned. Grades will not be issued to any student who has failed to pay the course tuition. Final grades are issued by the Registrar's Office on the second and fourth Friday of each month following the receipt of the instructor's grades. Academic grade reports for all students are issued at the end of each grading period. The final grade is recorded on the permanent record.
The university uses the following grade point system to evaluate student performances:
|I||Incomplete (temporary grade which must comply with Incomplete Policy )
|X||Deferred (temporary grade issued by the Institution)
At the first class meeting, the faculty member will hand out the syllabus showing the grading and evaluation system that will be used for the course. Study group evaluation will be a component of every course grade.
A grade of "I" may be requested by a student for a course in which he or she is doing satisfactory work, but, for illness or other circumstances beyond the student's control, as determined by the instructor, the required work cannot be completed by the end of the semester. To qualify for the grade, a student must have satisfactory academic standing, be doing at least "C" work in the class, and submit a written request with a plan for completion approved by the instructor stating the reason for the delay in completing the work. Arrangements for this "I" grade must be made prior to the final examination. One may not receive an "Incomplete" in a semester in which he or she is already on academic probation. An "I" is a temporary grade. Failure to complete the course work and obtain a final grade within six (6) weeks from the end of the term in which the "I" was received will result in the "I" automatically becoming an "F" grade.
A grade of "W" is recorded to indicate that a student has withdrawn from a course. The student may continue to attend the class (without credit) to the end of the term, except for labs, with the instructor's approval.
Change of Grades
Grade changes are permitted only for clerical errors, transpositions or calculation errors. Acceptance of additional class work is not appropriate.
If a student believes that the final grade is not deserved, the student can appeal the grade in the following sequence:
2nd Academic Program Coordinator
Note: Please forward a written appeal to:
3rd Associate Dean
4th Dean of the College of Adult and Professional Studies
5th Provost (Final Authority)
Satisfactory academic standing for all students is a 2.00 cumulative grade point average (G.P.A.) as determined at the end of each semester (or other designated grading period). Students who do not achieve satisfactory academic standing will be placed on academic probation or dismissed for poor scholarship. Academic probation will be removed when the student achieves a satisfactory cumulative GPA of 2.00 within a probationary period of three consecutive courses.
Probation and Dismissal
Students are required to maintain satisfactory academic standing during their university careers. If a student fails to achieve satisfactory academic standing at the end of a semester (a cumulative G.P.A. of 2.00), that student will either be placed on academic probation during the following semester (if the term G.P.A. was at least 1.00), or will be dismissed for poor scholarship (if the term G.P.A. was below 1.00). If a student fails to achieve satisfactory academic standing at the end of the probationary period, the student is dismissed from enrollment because of poor scholarship.
Any student dismissed for poor scholarship may submit an appeal to the Committee on Academic Standing seeking a one semester reinstatement. Criteria that the Committee on Academic Standing will consider include:
- Current semester grade point average (G.P.A.)
- Cumulative G.P.A.
- Likelihood that the student is capable of achieving "satisfactory academic standing" before graduation
- Recommendation from the Dean of Students
- Student's explanation for prior G.P.A. and plan to remedy the situation.
In the event that the Committee on Academic Standing is unable to approve the appeal for extension of the probationary period, the student's enrollment will be terminated for poor scholarship. Such a student may be readmitted at a later time for enrollment, provided evidence is presented which in the judgment of the University indicates that there is improved potential for academic success. The period of dismissal will be for a minimum of two academic semesters.
Academic semesters are fall or spring semesters and do not include summer school or interim sessions.
Students who are doing passing work but who fail to complete all course requirements on a timely basis because of illness or other circumstances beyond their control may petition the instructor for the grade of "I." This petition must be agreed upon and signed by both the faculty member and the student and delivered to the Student Success Center. Work must be completed within six weeks from the final meeting date of the course.
The student who fails to complete all course requirements by this time will have his/her grade of "I" changed to an "F." Arrangements for the "I" grade must be made before the final class meeting and/or the final exam.
Quality Point System
Final grades in each course are converted to quality points according to the following schedule: A grade of "A" in a course is converted to four quality points for each credit hour. Thus in a three credit hour course, an "A" is worth 12 quality points; a grade of "B" is worth three quality points per credit hour; a grade of "C" is worth two quality points per credit hour; a grade of "D" is worth one quality point per credit hour; other grades receive no quality points. The quality point or grade point average is computed by dividing the total number of quality points earned, at Benedictine University, by the total number of credit hours attempted, at Benedictine University.